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Mass Text Employees
October 31, 2023 3:42 AM

Mass Text Employees with Sheet Gurus

Sheet Gurus is used daily by small and large businesses to send text messages to their employees. This includes sending bulk text messages to employees about shift updates, confirming employees attendance via SMS, confirming payroll hours, and many other use cases.

Why Text Employees?

SMS is understood by virtually every phone, including non smart phones! Apps, on the other hand, vary by operating system, require signup, and have to be downloaded. Additionally, many people do not have notifications for apps turned on, which can become a challenge when it is critical to reach them. 

As a result, many businesses have turned to employee text messaging to reach their workforce. Besides giving someone an actual call, it’s the next best thing.

We got an email the other day from a customer who found us on Reddit and said the below (edited to remove names / identifying information). 

"We have a company with [redacted] employees who we have to text individually to get out any information. It’s a [redacted] hauling company, so most of our drivers barely have smart phones which is why texting is our best option to get the best response rate"

Why Bulk Text Employees

Sheet Gurus allows you to send hundreds of personalized messages in minutes. Receiving a message that is personalized also increases the likelihood of a response or acknowledgement – which in many business cases can be critical. But, personalized messages can take a long time to type. 

Sheet Gurus solves this by introducing the concept of message variables. If you have a table of data with your employees name, phone number, department, shift time, etc., you can personalize a message like the following.

“Hi {employee name}, please confirm that you will be arriving for {department}’s {time} start time tomorrow”. 

The above will come through on their phone as follows, with the variables replaced by the information in your table. See below how it will look in Sheet Gurus.

This image shows how to leverage Sheet Guru's dynamic variables.

This simple concept allows you to send hundreds (or thousands) of personalized messages at one time. It’s very similar to the concept of Mail Merge, which was a common way to personalize letters using Microsoft Word.

Why Sheet Gurus

Sheet Gurus is the simplest bulk texting solution on the market. By leveraging the power of Google Sheets, you can send text messages right from your web browser, without installing any other solutions. See more here about how Sheet Gurus works.