HomeSign Up Free!
Small Business
Mass Text Employees
Sheet Gurus Team
Sheet Gurus Team
December 14, 2023
2 min

Table Of Contents

Why Text Employees?
Why Bulk Text Employees
Why Sheet Gurus?
Mass Text Employees

Sheet Gurus is used daily by small and large businesses to send text messages to their employees. This includes sending bulk text messages to employees about shift updates, confirming employees attendance via SMS, confirming payroll hours, and many other use cases.

Why Text Employees?

SMS is understood by virtually every phone, including non smart phones! Apps, on the other hand, vary by operating system, require signup, and have to be downloaded. Additionally, many people do not have notifications for apps turned on, which can become a challenge when it is critical to reach them. 

As a result, many businesses have turned to employee text messaging to reach their workforce. Besides giving someone an actual call, it’s the next best thing.

We got an email the other day from a customer who found us on Reddit and said the below (edited to remove names / identifying information). 

“We have a company with [redacted] employees who we have to text individually to get out any information. It’s a [redacted] hauling company, so most of our drivers barely have smart phones which is why texting is our best option to get the best response rate”

Why Bulk Text Employees

Sheet Gurus allows you to send hundreds of personalized messages in minutes. Receiving a message that is personalized also increases the likelihood of a response or acknowledgement – which in many business cases can be critical. But, personalized messages can take a long time to type. 

Sheet Gurus solves this by introducing the concept of message variables. If you have a table of data with your employees name, phone number, department, shift time, etc., you can personalize a message like any of the following examples.

  1. “Hi {Employee Name}, please confirm that you will be arriving for {Department}’s {Time} start time tomorrow”.

  2. “Hello {EmployeeName}, just a reminder that our team meeting is scheduled for {MeetingDate} at {MeetingTime}. We’ll be discussing new menu items and customer service improvements. Your input is valuable!”

  3. “Urgent Update: {EmployeeName}, due to unforeseen circumstances, your shift on {ShiftDate} has been adjusted. Please check the online roster for your new timings and let us know if you have any concerns.”

  4. “Hi {EmployeeName}, we’re introducing a new training module on {TrainingTopic}. Please complete it by {CompletionDate}. Your feedback on the module will be appreciated. Thanks for helping us improve!”

  5. “{EmployeeName}, as part of our commitment to your well-being, we’ve partnered with {HealthPartner} to offer wellness programs. Sign up by {SignupDeadline} to take advantage of these resources!”

  6. “Good news, {EmployeeName}! Your hard work hasn’t gone unnoticed. We’re pleased to award you {AwardName} for the month of {EmployeeMonth}. Keep up the great work, and thank you for your dedication to {CompanyName}.”

The above first example will come through on their phone as follows, with the variables replaced by the information in your table.

This simple concept allows you to send hundreds or thousands of personalized messages at one time. It’s very similar to the concept of Mail Merge, which was a common way to personalize letters using Microsoft Word.

Why Sheet Gurus?

Sheet Gurus is the simplest bulk texting solution on the market. By leveraging the power of Google Sheets, you can send text messages right from your web browser, without installing any other solutions. See more here about how Sheet Gurus works.


Related Posts

Why should a small business consider Google Sheets over a traditional CRM platform?
June 08, 2023
1 min

Quick Links

HomeContact Us